SPECIAL PROJECT FUNDS VS. DIRECTOR INITIATIVE FUNDS

There are two specific funds available for Directors of the Cariboo Regional District.  They are outlined in Section 5, Directors Policies, of the CRD Policy Manual.  These 2 funds are the "Special Project Funds" and the "Director Initiative Funds".

SPECIAL PROJECT FUND / SPF

Special project funds are discretionary funds to be used on a limited basis for projects that have broad benefit to an Electoral Area, that arise during the course of the year and that could not reasonably be foreseen far enough in advance to access the annual grant for assistance program.

Eligible projects may include:

• capital projects generally of an emergency or otherwise time-sensitive nature;
• operational expenditures of an emergency nature;
• special events that occur in response to the needs of an Electoral Area and that would provide a demonstrated benefit to the Electoral Area. Annual or recurring special events are not eligible for funding for more than year.

Ineligible Projects include:

• routine operational expenditures;
• capital projects that could reasonably have been submitted for consideration during the grant for assistance process;
• ongoing annual or recurring special events that could have been submitted for consideration during the grant for assistance process or that have received funding from the Cariboo Regional District on a previous occasion;

Directors may request a requisition in any fiscal year fro the SPF.  Funds may be accumulated from year to year provided that the annual allocation for the SPF does not exceed $5000.00.  Funds can only be expended with the approval of 2/3rd of the Board.

DIRECTOR INITIATIVE FUNDS / DIF

Director Initiative Funds / DIF are discretionary funds to be used on a limited basis for:

• the cost for a Director’s attendance at seminars/workshops associated with development as an elected official other than training offered by NCLGA and UBCM or specifically contained in the Board’s Electoral Area Administration budget;
• the cost for a Director to conduct meetings within their Electoral Area on topics of interest to their constituents provided those topics are not inconsistent with established Board policies or decisions;
• the cost of a Director’s additional travel outside of the region for special initiatives of importance to their electoral area. An example of such travel would be to meet with provincial or federal ministers with respect to an issue, provided that the matters is not contrary to established Board policies or decisions; and
• the cost of Long Service Recognition for CRD Commissioners including: (i) the purchase of a retirement gift as a long service award to members of CRD Commissions who have served a minimum of 5 years; (ii) hosting a luncheon or similar venue to present long service awards.

Ineligible projects include:

• attending general interest seminars, workshops or conferences unrelated to the business of the Cariboo Regional District;
• hosting special events such as community luncheons, dinners, barbeques, etc.;
• advertising, mail-outs or other media except as related to conducting a meeting approved in accordance with the above guidelines; and
• providing funds, gifts, or favours to third parties.

Directors may request a requisition in any fiscal year for the DIF.  Funds may be accumulated from year to year provided that the annual allocation for the DIF does not exceed $5000.00.  Funds can only be expended with the approval of 2/3rd of the Board.